Screen Shots

Sounds like Hollywood to you? Actually, screen shots are a useful talent of your Mac. On the keyboard hold down Command + shift + 4 all at the same time. Your cursor turns into a target-like object. Touch the upper left of what you want to copy and bring your cursor across to the right side as far as you want to copy and then keep going down over that page or that picture. Takes a little practice. Your screen shot then comes up on your desktop with a name “Screen shot 2011-04…..” and then the time of day. How technical is that!  (Double click to enlarge these illustrations.)

For illustrations on my PMUG handouts I do screen shots of charts, illustrations, etc. from the Internet or from any other location on the computer.

When you double click on that screen shot icon on your desktop it will open up with Preview. Here you choose File > Save As. Now take your choice of format. Some of these I have not used, so you’re on your own!

For posting to the PMUG blog or my own blog I want to use JPEG, so that’s my choice. Notice that the little screen shows you the file size and you can choose levels of quality. If you choose PDF you can even choose a Quartz Filter type and also click to encrypt and require a password.

On the main Apple Menu look under Help, type “screen shot” in Search. Here you’ll find more info on how to take a picture of the whole window, and other helpful topics.

Go to Applications > Utilities and choose Grab. Open and see the choices on the menu. Preferences lets you choose Pointer Type and Enable sound. Under System Preferences you can select Keyboard Shortcuts  > Services > Pictures, then capture full screen, use timer, and capture selection from screen. Grab is another name for Screen Shot.

To see information about a screen shot you’ve taken, such as the size and depth, when you have Grab open choose Edit > Inspector.

Under Mac Help see the information on Shortcuts for taking pictures of the screen. You can take a picture of a window or the menu bar, or take a picture of the menu without its title.

Some applications, such as DVD Player, may not let you take pictures of the screen.

You can take a screen shot from a YouTube showing. In this example, I’ve shrunken it by moving the dots (little handles) inward.

In Pages go to Inspector > Metrics and you can click to Constrain proportions. You can shrink something equally, or can adjust it to what you need. When I make a booklet using ClickBook from BlueSquirrel.com I have to undo the Constrain and widen the picture out to compensate for the automatic sizing that program does to print full size pages into booklet size pages.

If it’s Mac it can be fun and easy. That’s why we’re always learning new things and in PMUG we’re happy to share what we’ve learned so far. We want to hear from you -- what puzzles you, so far? What new things have you learned to do?

This is the handout at the PMUG meeting this morning.  If you weren't there be sure to come next time so we can enjoy conversation and learning and fun!

And the latest just in from Art Gorski, "After you do Cmd-Shft-4, and before you select anything, press the space bar. As you move the mouse around the screen, entire windows and menus will highlight. Click and it will do the selection for you."

Now, an additional pointer from David Passell: "If you press CTRL along with the CMD - SHIFT- 4 the selected item will be placed on the clipboard where you can add it to any document you are writing, including email."

Misbehaving Mouse

So used to a mouse in my hand, I added a small Belkin retractable cord mouse ($10.99) to my exterior keyboard for the MacBook Pro. Good, most of the time.  When it misbehaves and forgets to move the cursor I tried various "remedies."  What works is to merely unplug the little plug from the little connection cord that comes out of the exterior keyboard, and then plug it right back in.

Keyboard Shortcuts for Mail

Expanding on his earlier tips on Mail John Carter sends this info:

  
I tried to find something that could
show all the keyboard shortcuts for Mail.
I couldn’t find one place that showed them all.
I found that Command-K was shown in two
different places with different functions. That’s not helpful.
The best place to look for the keyboard
shortcuts for any application is to look at the Menu list:

Here's the list of keyboard symbols.  Double click to enlarge.

Lots More: Tips for Mail

Is it way too much information?  John Carter smiles when he says this "should send some people over the edge with way too much information," but he adds, "I'm sure someone will find something here to make their email experience a little better."

Skype Security Patch is Needed

A warning from David Passell alerts us that Skype has shipped a security patch for an "extremely wormable and dangerous" vulnerability affecting Skype for Mac OS X users.  He refers us to this from ZDNet.  A manual update is required; it's not automatically updated for Skype users.

Skype Alternatives for Mac Users

Recommended by Jim Hamm here's a link to David Alison's blog which gives a good summary of various alternatives to Skype: FaceTime, Google GTalk and iChat.

Security Settings for Safari

        Thanks to Jim Hamm who writes, "Here are some comments about security in Safari from a member of a Mac forum I belong to. These are the settings he recommends. I’ve not tried or read about the last item in his list: FlashToHTML5. I’ll have to learn more about this, and why/if to use it.
     Safari - Block Pop-Up Windows
     Safari - Preferences - General - Open "safe" files after downloading (uncheck)
     Safari - Preferences - Autofill - Using info from my Address Book card (uncheck)
     Safari - Preferences - Autofill - User names and passwords (uncheck)
     Safari - Preferences - Security - Fraudulent sites (check)
     Safari - Preferences - Security - Location services (uncheck)
     Safari - Preferences - Security - Web content (uncheck all for most security, but check as you need capability)
     Safari - Preferences - Security - Accept cookies (check only "Only from sites I visit")
     Safari - Preferences - Security - Ask before sending a non-secure form from a secure website (check)
     Safari - Preferences - Extensions - AdBlock (add this extension to block most ad content)
     Safari - Preferences - Extensions - FlashToHTML5 (add this extension to convert Flash to HTML5 when possible)
        "The biggest setting to change is the Human Setting. Think about links before you click them. Hover over them to reveal their true destinations before clicking on them. Watch for non-secure (http://) links that ought to be secure (https://)--anything that deals with money, like banks, checkouts, etc. Look for the green secure/trusted indicator in the URL bar.
         "Watch for links that include multiple 'http' strings -- these initially look like they go to the first domain listed, but actually go to the last one listed (http://www.trustedbank.com.http://evil-domain.net/blah/blah). DON'T click these. If a bank asks you for your account login information in email, via a link sent in email, it's fraudulent. If clicking a link causes a 'Enter your system administrator password' prompt, think long and hard before typing it in. I think you get the idea."

Conserve Battery Life

        It started with a tip about conserving battery life for your iPad, but Jim Hamm goes on to tell about laptop battery life, too.
        "Here's a tip for your iPad. I took a workshop on the iPad 2 at the Apple store yesterday. The gentleman presenting the workshop said that a person should close all open apps occasionally to conserve battery life. Every time you open an app that app stays running in the background unless you specifically close it.
        "Double tap the home button. All those apps you see along the bottom are open and running. To close them put your finger on one and hold till it starts wiggling. Close all the open apps along that bottom row.
        Jim explains, "I took a look at mine and practically every app I have on my iPad 2 was open and running in the background. Take a check on yours and see how many you have running. How often to close open apps? Perhaps at the end of the day might be a good time -- at least that's what I plan to do."
        But is that a factor in battery life for our laptop computers, I wanted to know.  Jim said, "If the laptop is running on battery, then I think yes, probably each app might draw a bit more juice from the battery. A bigger problem might be using up RAM. Every app uses RAM, and Safari and Mail will continue to grow the longer one keeps them running. Having a few apps open probably wouldn't affect streaming, though."
        My final question was about the Apple workshops. Jim furnishes us with this Scottsdale store link.

All-day Batteries May Be Coming

        "When?" we gasp.  "All day, all right!"
        Yes, suggests Allen Laudenslager.  He goes on to recommend this article from Fastcompany.  It proposes a shift at Apple from the Intel chip to a ARM chip to take advantage of the ARM low power usage. While deep inside the computer, the central processor is the key element in power usage. Apple is already using the ARM processor in the iPad and the shift would help align the operating system between the Apple mobile (iPhone and iPad) and their laptop computer line up."  Allen smiles, "There is no way to know how accurate this particular article is, an 18 hour laptop batter life sounds good to me!"

How to Save Your Emails

        Is it magic?  No, it's just Mac.  Allen Laudenslager points out a very handy feature of Mail.  "I sometimes need to save my emails in a form that I can use later. Using Apple Mail this is dead simple. I just open the email and go to File >  Print. In the bottom left hand corner of the print box is a button called PDF that allows me to save the email as a PDF file that I can send as an attachment to another email or print at a later date. Works exactly the same way in Google mail since both Safari and Firefox end up at the same print box with the same features.
        "Where this really comes in handy is paying bills on line. Most sites have a Print Receipt feature (you may have to hunt around a cluttered page to find it, though) that ends up in the same print box. I save the receipt as a PDF file in a special folder called 'Bills paid online' and when/if I need to prove I paid the bill I can just email the receipt.
        "If the particular business doesn't have a 'print a receipt' feature, all the businesses I pay on line do have a page that shows the payment, so I just print that web page using the same steps.
        "If you've been afraid to pay on line because you need that receipt, here is a way to get the convenience of paying on line and the security of a hard copy receipt."

Stay Alert, With Reasonable Precautions

Eagle-eyed PMUG users keep us informed!  Both Jim Hamm and Allen Laudenslager pass along some vital info.  In other words, stay alert, with reasonable precautions!"Here is an article commenting about potential malware for Macs," begins Jim Hamm.  The author makes some good points, and, as he notes, Macs are not immune to malware. As the Mac presence on the internet increases, we become more of an attractive target for malware. As Mr. Bott observes, every percentage point increase in Apple's share of Web traffic means about 10 million more potential customers for hackers. "This article isn't any cause for alarm, just something to be aware of. Anyone who uses a computer and surfs the net is potentially vulnerable to malware. We just need to be alert and exercise reasonable precautions," Jim summarizes the situation. More information is just in from Allen Laudenslager, "There has been a lot of news lately about Mac 'viruses' and malware, particularly something called Mac Defender*#% "First and most importantly, this is not a virus, it's a trojan horse. What it really does is fake you into downloading an app that reports a 'virus' and asks you to buy their software. The big con is to get your credit card information, not eat your data! I really liked this article for plain speak and clear explanations. I really liked Mac360's quote of Betteridge’s Law of Headlines: 'Any headline which ends in a question mark can be answered by the word no.' "A little common sense and a quick check of the internet will protect your Mac better than some 'anti-virus' software from an unknown source. "For the official Apple stand on viruses and malware, check here." And now it's Skype with problems.  Apparently Skype users should have known about this since April 14 when an update for software was made available and publicized.

Fix Your Mac

        He calls it fun!  Allen Laudenslager sends this:  "Some of us go back to the days when we literally built our own computers from parts. My first 'ready-made' computer came with three books about an inch thick with troubleshooting and repair guides. Now you are supposed to send it back to the manufacturer if anything goes wrong.
        "For most users this is just fine, but some of us old timers still like to dig in and fix things ourselves. I just found the ultimate Mac Fix-it Yourself site.  It includes a troubleshooting guide.  Fun even if you aren't planning to fix your Mac yourself."

The Lion is Coming

        The Mac OS X 10.7 Lion will be released through Apple's Mac App Store, with more to be revealed at this year's Worldwide Developers Conference, June 6-10 in San Francisco.  So relates an AppleInsider article forwarded by Jim Hamm.  The future without a physical disc and computer Super Drive is mentioned.  Looking forward to seeing that Lion.
        More on technology advances and how Apple has evolved in this article further inspires Jim to muse about changes he's seen,  "So, will CDs eventually die? And somewhat analogous to this, what with the internet and Sirius satellite, it's been a long time since I've even listened to a CD. When I want a song or album, I just download it, or listen on satellite radio, or listen to music from internet radio on my Mac. And books? Printed copies are becoming less and less each year. Lots of trees saved there. Change just keeps coming in technology."

A Handy Summary of Tips

        Yesterday Jim Hamm sent us a summary of 26 OS X tips that might be useful, with the notation: "To get to the rest of the tips on the website, look to the right of the 'Tap to Click' tip and you'll see an arrow to click to get you to the 2nd tip, et al."
         I asked for details:  Which tip did you think was best for you?  "I liked tip #24: how to force quit a program."  Any tip you didn't already know?  "I had probably read most of them over time, but had forgotten some.  This was a good refresher."  Any tip of yours that they didn't have listed? "One I use all the time in Safari to quickly send a URL link to someone in Mail by doing a Shift plus Command plus I."              
        So there you go, your morning is launched with ideas to try!

Oooooh, Aaaaah, Innards

Fascinating photos, check out the innards of the new iMac.  This is from AppleInsider and this is from iFixit.  Such an invention, this nifty computer we nearly take for granted.

How to Check It Out

        With scams and suspicious things in the news we can thank Art Gorski for passing along his experience.  He writes, "Just yesterday I got an email from PayPal asking me to agree to a new set of terms and conditions to continue to have a PayPal account.
        "If I didn't have a PayPal account this would obviously be spam I could just delete. However, I do have a PayPal account.
        "This could still be an attempt to lure me into trouble, so I carefully examined the email. The Reply-To address looked OK, it ended in 'paypal.com' and not in something dangerous like 'paypal.com.ru.' I used the 'View > Message' menu in Mail to show the message as 'Raw Source.' This makes it thoroughly ugly, but will reveal all the website links hidden in the message as they really are. All of these looked OK.
        "But still, I'm paranoid about 'social engineering' scams that try to get you to give up your username and password, and PayPal is a potentially very damaging one if you lose your credentials to a hacker.
        "So in the end, I trashed the email and just used my normal Safari bookmark to log in to PayPal. Sure enough, the website asked me immediately to agree to new terms and conditions, so I handled it from there, since I knew it was safe to do so."

Watch Out For This

        Just spotted this article from ComputerWorld about fake security software on Mac.  You'll want to be knowledgeable about this threat.  Apple discussions has more than 20 entries on this, with the most recent dated today, 5-2-11.
          Jim Hamm sends us this from The Unofficial Apple Weblog with  specifics for finding and deleting -- as well as preventing -- the MacDefender app.  The article tells us to uncheck "Open 'safe' files after downloading" in Safari Preferences.  And the writer closes with, "For those of you who haven't been hit by the MacDefender app, take care while downloading images for the next few weeks."

Who ARE These Mac People?

Are you a typical Mac person?  Allen Laudenslager sends this survey report which is good for a chuckle, at least.  He also sends a "thanks!" to John Carter for his earlier tip on how to add a link to your email.  You'll find that entry back on April 1 with the title, "Mac Email Tip."

Prevent a Hard Drive Catastrophe (updated 8/26/2015)

John Carter to the rescue!  This article on protecting your Mac against a catastrophic hard drive failure is still worth looking at. John refers to Macworld Hints as "THE place to look for tips and techniques about the Mac. However, you can spend a whole lot of time filtering through the thousands of submitted articles and comments to get a concise answer for your question. You might find just what you’re looking for or you might feel like you’re wasting your time. "For example, I did a search for 'time machine backup' (using the advanced search and searching titles only) and got 516 hits, the first 14 were comments and the rest were hints about different aspects of using Time Machine in connection with backups." John advises, "One of the best hints is 'Make a Bootable Backup.'  This is one way to protect yourself against a catastrophic hard drive failure, but it doesn’t give you the option to boot up from an external hard drive and continue using the Time Machine disk for backups." So, read how to do it, and then do it.  It's easy and it's logical.

PR Position Filled

         De Prez Howard LaPittus announced to Saturday's PMUG meeting that Ann Schwab has volunteered for the PR position.  Ann is now appointed to the Board and will specialize in public relations for our Mac group.

          If you haven't already meet our smiling new gal, here's a little about Ann in her own words.
         Ann Schwab is a new  resident of 2 years to Prescott, moving from Orange County, Calif.  Originally from a Naval family that moved often, Ann grew up in LA and attended college in the northwest.  Working in Calif.  as a speech therapist for the Anaheim High School district, she was a speech therapist at St. Jude in Fullerton for several years and at various rehab hospitals.  Prior to that Ann had a banking career, but didn't find that it had enough verbal opportunities!!
         "Moving to Prescott  for semi-retirement, my current job is focused on school age clients and luckily I can do it in  just half a week."
          Ann has an adopted dog and cat who take a lot of energy.  The dog is a Doberman who needs lots of walks, and luckily Prescott has wonderful trails and parks.  She adds, "Bike riding is also favorite of mine and I am hoping to meet more people who ride."
          She concludes, "The Mac users group was appealing because of networking opportunities, but also learning new ways to use and enjoy a computer.  Most of my experience with computers was in my former life as a banker and more recently with assistive technologies for communicatively-handicapped persons.  But, being at home in a beautiful place and using the computer to keep in touch with others is truly rewarding, and I am looking forward to learning more ways to do  just that!"