Helpful PMUG leader John Carter scores big with this link, www.macmost.com/ and you'll want to take a look at this website. Turns out they have more than 900 FREE video tutorials on how to use your Mac, iPad, iPhone and other Apple Technology.
And here's some very welcome news: They never sell, rent or share your email address. Read details at Policies.
No, we're not listing all 900 of their video tutorials. But look at some of these other helpful categories.
Clip Art, Photos, Recent Discoveries
What a clever picture. It grabbed my attention and I just had to read what the article said. Ever said that?
Google to the rescue. Well, first I emailed John Carter to ask where he’d found the photo he posted to the pmug.us website.
Let's Talk About Flash Drives (Thumb Drives)
Practical Ideas for PMUG
Time to check out How It Works to the right-hand side of home page.
Right away you notice that most-appreciated word FREE. Click “Try for Free.”
You’ll need to enable Cookies to go to the prices page. Now you can go to Buy Now and see the full list with prices. A “Family Version is for 5 Macs.” Pay by Visa, Master Card, American Express, PayPal, your check, or Amazon Payments which is labeled New.
Here’s some info:
https://www.usps.com Prices as of January 26.
- Letters (1 oz.) — 3-cent increase to 49 cents
- Letters additional ounces — 1-cent increase to 21 cents for each ounce
- Letters to all international destinations (1 oz.) — $1.15
- Postcards — 1-cent increase to 34 cents
- http://www.stamps.com/usps/postage-rate-increase/ priority mail small flat rate box is still 5.80. Medium flat rate box is still 12.35. Large flat rate box increases to 17.45
Fascinating! What’s Happening Now:
How the MacPro is built and assembled. Video 2 minutes http://www.apple.com/mac-pro/video/#assembly
iPad Air http://www.apple.com/ipad-air/videos/#video-air 3 min. Video
Events from the CES (Consumer Electronics Show) 2014 in Las Vegas. http://ces.cnet.com
What’s inside the “hottest new gadgets” http://www.ifixit.com/Teardown
Multimedia at Macworld.com http://www.macworld.com/column/mwvodcast/ There are 30 entries for 2013 from illustrated articles, videos, comments.
Here’s about Mac Apps: http://www.macworld.com/category/mac-apps/
January is the month to get organized. I told about Jacquielawson and their 271 animated greeting cards in my last January’s handout, but let’s take another look today. Click to open it here http://www.jacquielawson.com/ I open Firefox, open Preferences. I need to unclick Block Pop-up windows in Firefox Content, and then click Accept Third-party Cookies from sites visited. As soon as I’m finished with jacquielawson site I go back and undo both.
Note: price for one year is $12.00 and for two years it’s $18.00. Membership allows me to send any cards to anyone, as many times as I like for the duration of membership.
I went through the collection of cards and have ordered 79 cards for my extended family for the coming year. I can open the Cards Pending and see Date to Be Sent, Date Ordered, Recipient, Card Name, and Options. Here in Options I can view the card, cancel or edit it. Under Address Book I can save names and email addresses, so it’s quick to order again for each person. You can have a maximum of 500 names on this Address List!
So have yourself a Happy Apple New Year. May your computer and printer be good to you. May your iThis and iThat all bring you a big smile and be totally dependable!
See you at the next PMUG meeting. Check out our newsblog and keep up with the www.pmug.us site. This was the handout at today's PMUG meeting, from Elaine Hardt
Look at the Apple Menu
You’re comfortable with your Mac by now; you’ve learned some terminology and you’ve found some shortcuts. But every time there’s an upgrade to your system there are changes to explore. (Remember to click on the illustrations to enlarge. Then do Esc. to go back.)
Let’s look at your Apple Menu. Go to the top menu bar, clear to the left side. Click on the tiny apple.
Click on About This Mac. Now click on More Info . . .
Up comes a box with headings: Overview, Displays, Storage, Memory and on the far right side is Support and Service.
Displays brings up the name, size and graphics info, and you can click to bring up User Manual. You can also do Displays Preferences where you can adjust brightness, resolution, rotation, and AirPlay Mirroring. Under Color you have profile info that you can open and also calibrate.
Storage brings up colorful graphs showing how much memory is used on your HD: audio, movies, photos, apps, backups, and other. It shows how much free memory you have out of the total available.
If you have a separate device for your Time Machine here is where you see how much memory is being used for those same categories, and it also posts how much free memory is available.
The SuperDrive is shown and lists Disc formats that can be written, such as CD-R, CD-RW.
Go back to Overview. Click On Memory and it tells you how many memory slots you have, each of which accepts which memory modules, and will say if all memory slots are currently in use. In small type under that you can click where it says Memory Upgrade instructions.
On the right hand side of About this Mac is Support. Click to bring up OS X Resources, Help center, OS X Support. Under Macintosh Resources you can click to go to User Manual, Specifications, and Hardware Support.
On the far right hand side of About This Mac click Service. It tells about the limited warranty, & the complimentary telephone technical support. It tells about the AppleCare Protection Plan. It says that even if your coverage has expired you may still be able to pay for any repairs you need through an Apple-authorized technician. Here you can click to check your service and support coverage status, and your service and repair options.
Depending on your Mac and the system you’re using this will vary. I’ve got 10.8.5.
Back to the little apple on the main menu. You can rearrange Dock. Do you use Recent Items as a handy way to find where you recently were? October issue of Macworld magazine tells that you can hold down the Command key to get some other choices. Also, here’s Force Quit.
Under File you can choose Quick Look.
Under Edit you can choose Start Dictation, or use fn fn (the function key).
Under View you can do Clean Up, Sort by, and Show View Options.
Under Go, there’s a list of your recently created folders.
Under Help, is where we’ve probably all gone, at sometime or other. Helpful links there.
Look at the other items along that very top menu bar. There’s DropBox, the icon for the Time Machine backup, day and time, and the very last is Notifications.
On the top, far right hand side click on the magnifying glass icon. That brings up Spotlight which does your search. Type in a word or phrase and your smart little computer brings up a list of possibilities for you to check for the one thing you want. As you bring your cursor down the list a tiny image of the page will show up. But where is that document? Click on Command and the R to bring it up in its folder.
Just for fun I typed in cow. One of the documents listed brought up a picture of a cow with our son Peter. Doing Command R opened it, showing me where it was found.
Spotlight’s list that appears has Top Hit, Documents, PDF Documents, Images, Messages that mention “cow,” Presentations, Look Up brings your word up in the Dictionary, and finally Web Searches and Spotlight Preferences.
Here’s a shortcut that’s really handy: In Pages: Command + Z puts back in what you accidentally deleted when you did Command X, instead of doing Command C to copy!
Last, but not least, do you use “hot corners” also known as Active Screen Corners? Go to System Preferences on the Dock, click on Desktop & Screen Saver. In Screen Saver you can choose hot corners and slideshows. You also choose how soon the slides should start. When you drag your cursor to one of the corners of the screen the slideshow will begin to entertain you. Moving the cursor away from the corner brings back your normal view of your desktop.
You’ll discover shortcuts that you’ll be happy to use. You’ll also discover methods that you might not need or use now, but it’s good to keep learning.
That’s the fun of Mac. : )
This is today's PMUG handout for 10-19-13. Hope to see you at our next meeting.
from ELAINE HARDT
Short & Simple, Of Course, Mac Helps You!
Using your Mac is easy to do. Here are some shortcuts. How many are you already using? Which ones will you try later today?
So, What Do You Want Them to Know?
See http://www.worldprivacyforum.org lists articles on ID theft, security, privacy, cloud computing, medical info on HIPAA, medical identity theft, and more.
Lots of links are provided on this website. One article brought to our attention was “Top ten opt out list.” The information goes into detail and when printed out is 12 pages long as it describes the various opt-outs you can use to stop information about you from being collected, circulated, and sold among various companies and government agencies.
One company is described which builds detailed dossiers on consumers with “information scraped from social networking sites like Facebook, and is combined with public record data.” Dossiers have been used in political campaigns and other businesses. According to their quotation from Wall Street Journal this company’s segments recently included “a person's household income range, age range, political leaning, and gender and age of children in the household, as well as interests in topics including religion, the Bible, gambling, tobacco, adult entertainment and ‘get rich quick’ offers. In all . . . more than 400 categories, the documents indicated."
This site also gives consumer tips and links on how to get your free annual credit report.
A February 2010 report discloses Digital Signage Privacy Principles which might be a new term and a previously unexplained form of sophisticated digital information collection.
Defending privacy at the U.S. Border: a guide for travelers carrying digital devices states that “for now, a border agent has the legal authority to search your electronic devices at the border even if she has no reason to think that you’ve done anything wrong.”
It discusses such agencies as CBP, ICE, TSA. Which other countries have you recently visited before entering the United States? What other connections do you have there?
Be aware of two basic precautions: make regular backups so if your computer is ever taken, lost or destroyed you’ll still have access to your data, and encrypt the information on your computer.
It gives details on how and why. Talks about hard drives, flash drives, mobile phones, details, date and disk encryption, digital cameras. It goes into how to interact with border agents, what to say, how to behave. The appendix lists 47 sources and their links with descriptions.
You can click to download a PDF with this material. This might be something you’d want to pass along to your grown kids and friends who plan to travel this summer.
These are not just the yummy ones Ginger brings to PMUG! Read on . . .
Using Firefox: are you collecting lots and lots of cookies? See how to view history and clear what you don’t want saved. http://support.mozilla.org/en-US/kb/how-clear-firefox-cache Using Safari: http://support.apple.com/kb/HT1677
A handy little thumb drive can hold a lot of info. But they can be misplaced, lost, mishandled. Make a plan to store them and use them. How long of a life do they have? Probably you’ll want to back one up, then buy a new one & copy over again in a few years?
An infected USB thumb drive can infect a computer. This discusses software encryption, hardware encryption. http://en.wikipedia.org/wiki/Secure_USB_drive
Oh, it was a young man’s voice on the phone, but he said, “Grandma, I’m calling from Rome and I need help.” Who wouldn’t be concerned? How did he travel so far from home? What’s going on? Asking a few questions like, “Maybe you have the wrong number. What did you say your name was? What’s your sister’s name?” Ask anything that only the real grandson could possibly know. “Give me your phone number and I’ll call you back after I ...“ Make some quick excuse and sound sort of confused. Your brain’s internal warning device is in full swing now. You’ve heard about scams like this. Don’t be cheated out of your $$$.
Facebook gives crooks the information so they can find information to pretend to be your grandchild. http://newyork.cbslocal.com/2013/01/16/scam-artists-using-facebook-to-target-grandparents/
Alert your grandkids about posting information on Facebook, etc that would jeopardize you or them! A good reminder now and then shows you care about their safety.
While we are bemoaning the loss of truth, honesty, and respect in the world today we of the “generation with years of experience” must continue to be relevant and responsible. It’s part of our heritage, how mama and dad raised us to be decent and trustworthy. It’s like doing push-ups for exercise. Now, we’re exercising our brains. And part of that is continuing communication. Listen and learn. Respond as best as you can!
Let your computer help you keep in touch. Let PMUG help you learn.
Look at Templates, Also See Videos
The following was March's handout at PMUG. Have you looked at Pages Templates lately? This is Pages ’09.
Some of the following links employ Adobe Flash. If you encounter one, you should open that link using Google Chrome instead of Safari.
Videos and PowerPoint presentations that might be interesting to see:
25 presentations of famous architecture of the past and present
Over 50 presentations of geology, from rocks on earth to rocks in outer space.
Baedeker.com provides 3D views of the world’s most famous buildings and places. (Requires Flash)
Download Google Earth for Mac, PC or Linux. Zoom from space to street level and tour the world.
Tourism gallery with 7 links.
In Showcase, learn about US presidents and tour their birthplaces, the ocean, the moon, art museums, baseball stadiums, world skyscrapers, soccer stadiums.
A monthly newsletter with illustrations. The latest is Google Earth 6.2 with features of street view, driving directions,etc.
Videos of animals by categories.
Earthquakes around the world, prepping for disasters, self-defense, top 10 trips to take this spring.
For amazing videos of volcanoes, click here.
30 famous historical figures when they were young.
Life history of world famous people in various spheres of life
Have you found something interesting on the Internet lately? Want to share ideas?
Hope to see you next time.
January is the Time to Get Organized
A more original document was the “Congratulations on Your Medical Achievements” which noted the new title of “Lambpa” for our son Peter who assisted his ewe at the birth of her lamb.
Your Surprise for Your Family
With your handy Mac computer you can easily make a nice surprise present for your family. Here’s three things that only YOU can do for your kids, grandkids, even the old folks!
- Make an “Old Time Favorites” cookbook from recipes handed down to you -- probably handwritten! Collect enough for 24 pages, some from each category. Write something about who originally made that yummy stuff.
- Make an “Shortcut Recipe” cookbook. This is where you’ve updated and simplified your own favorites. Instead of feeding 10, maybe change to feeding 2 or 4. Use modern ingredients, the microwave, convection oven.
- Make a “I Remember When” booklet. This is not your entire lifetime on 24 pages! Just some interesting highlights that you do recall. Describe what makes those events significant in your memory.
Up-grade, Frowns or Smiles
You’ve heard about the OS version Mountain Lion. Have you upgraded yet?
- Choose File > Duplicate.
An untitled copy of the document is created. Both copies remain open on your desktop for you to view or edit. - Close the window of the untitled copy, type the document’s name, and then choose a location from the pop-up menu.
- Click Save.
Getting New? What to Do?
Size up what you’ve got. What do you use your computer for?
August Handout at PMUG
On your June handout the Word Clouds were briefly mentioned. Let’s look some more:
Here’s the website I’m using now. (Click to enlarge the screen shots posted here) http://www.tagxedo.com/app.html
Look at Shop for gift ideas, using Word Clouds. Check out the blog, http://blog.tagxedo.com/ and also look at FAQ. How creative can you be? Try Tagxedo and see!
Mac Will Help YOU Write!
- Jot down any ideas you have on Mac. Don’t fuss with spelling, just write those words that pop into your head right now.
- Save that document. No, it’s not done! But give it a name and add “v. 1” on that name so you’ll recognize it as the first version of your brainstorm.
- Make a folder, give it a good name. I keep my most recent working-on folder on the desktop.
- You’re going to put all the versions into this same folder. Let it rest. Go do something else and let your clever brain do some silent push-ups.
- Go back to Mac and now see what you want to add to the v. 1 page. After that do Command + D to duplicate the previous page, and make additions and corrections to that new page. Name it v. 2. Save both versions.
- You are having fun. It’s creative. Picture in your mind the person or persons you’re writing this for, and this helps you formulate the vocabulary you’ll use.
- Soon you’ll figure out your target date. When does this have to be finished? How long or short do you want it to be?
- Quoting someone? Be careful. If quoting a friend or family member consider asking permission if you’re giving the finished piece to others. I like to get written permission.
- Stating facts? Check and see that you’ve got the info down correctly.
- Could this make a nice booklet? With BlueSquirrel’s ClickBook for Mac www.bluesquirrel.com I’ve made booklets of up to 32 pages. The program takes your normal-size page writing and automatically shrinks it down to various sizes. I prefer the size that’s a regular sheet of paper folded in half. There are nice envelopes just this size for mailing the finished booklet.
- Do you have photos to drag into the writing? You’re probably looking at v. 4 by now? Each new experimentation of layout I do as a separate version and keep all the previous versions in that master folder. With iPhoto you can fix your photos. Click on Edit to see the tools.
- When you look at the list of what’s on your desktop click once on the title of that folder. Do Command + “i” and you can enter key words in Spotlight Comments on the left side at the top. This will help you find the folder later when you put it in some other location on Mac!
- Time to play with fonts. Do you have Font Book listed in your applications? You’ve got LOTS of fonts there. Scroll down the list of fonts and experiment. You might like the look of Helvetica, or might think Comic Sans MS looks nice. If you are using ClickBook you’ll enlarge the size of the font one or two sizes larger because it will be automatically sized smaller to fit the layout you choose.
- Using Pages I like to click on the Inspector and scroll over the name of the story, or the poem, or the chapter’s title. Then I enlarge the font size and also do Text, and enlarge the character spacing. Sometimes I also like to add more space to the line, such as 1.1 or more.
- Also, if you’ll be using ClickBook you will want to go to Graphic Inspector to see if you want a shadow or offset, opacity, or blur on the photo. Click on Metrics and unclick Constrain proportions. If you don’t do this the people will be shrunk down to look skinny. I stretch the photos sideways to compensate for the automatic ClickBook sizing.
- Back on Pages settings: if I’m making a booklet I may resize the left & right margins smaller and also the top and bottom settings to make them smaller. Experiment.
- All along, you save the piece as you play with it. Give each version a new v. # and put it in that same master folder.
- One nifty thing that you will do before that final version is printed out = do Command + F for find, and Mac searches for any word you specify. Did you spell Cousin Frederika’s name correctly? Do a Find to find out. You can also make sure that any -- got fixed it to be —.
- How about some clever little pasted in image? Go to the Internet and do Google Images. Click to bring it up. You can scroll through lots of photos, clip art, etc. Find something and drag it off to your desktop. Make it larger or smaller. Drag sideways a little to compensate for ClickBook.
- Maybe your printer does color. Mine is b&w so I find pretty paper from OfficeMax or Staples and turn the page sideways for a booklet cover. If your writing is going to be full-page size you’ll find a lot of pretty paper.
- Staple the booklet with this useful stapler, www.bluesquirrel.com/products/staplers/ , or do 3-hole punch for a notebook, or get it spiral bound.
Yes, You CAN Find It
Mac makes it easy for you to find what you’ve written and saved. Of course, it does take a little effort on your part. So you wrote about your dog, but you gave the piece a cute little title. Now, where is it? You could try Command + the space bar which opens the Spotlight at the upper right side of the menu bar. With a few key words typed in you might get some clues as where to look. You can click on an entry there and it will open, or hold the cursor there and it will identify where it is filed.
Better yet. Give yourself an assignment. Go to that list of stories or articles or poems you’ve written. Click to open one of them and see what key words would help you find it next time. Then close the piece, click on just the title in the list of documents. Do Command + i and it opens the Spotlight Comments box with the info of Kind, Size, Where, Created, Modified, Open with, Preview and Sharing & Permissions. Put in some key words in that Comments box. Close and smile; you’ve just made your life easier with Mac. Next time one of those key words might help Spotlight find your document.
You already know you can find things by date when you click View to make it sort by date. If you just wrote this piece last week or last month perhaps you can find it by date. When you have Finder open on the screen you can do Search For and choose Today, Yesterday, Past Week.
Something sent to me for posting on the newsblog had some commas misplaced outside, instead of inside the quotation mark. I needed to check the whole document while it was still on my mind.
In Pages, the writing program I use, I opened the document and did Command + F for Find. I put a comma in the blank by the word Find. One by one, as I went Next each comma in the writing came up highlighted. I could see the ones which were properly placed, and several that needed fixing. How easy is that! Find not only finds words that you want to locate, but can help you use your punctuation correctly. Sometimes in a font the exclamation mark looks too close, so I find each of them, highlight one of them at a time and change it to italic!
Need some help with punctuation or grammar? Here are several websites, quick and easy to read. Info from Purdue University, examples, etc. Examples from Stage Door, short and to the point. Lots of links, samples, specific info from the University of Northern Iowa.
What a relief. We no longer have to correctly type in http:// and the correct and complete URL of some site. Key words can help Google or Yahoo, whoever, come up quickly with a list of suggested sites. One of them on the first page is probably the one you want!
Yes, the search engines know where to find you. Take a look. I’ve used Google as the example, but try also other search engines listed & described here.
Where do you live? Google Maps can show you. Enter your address. Click on the Yellow Man and drag towards the marker Google has placed. Neighborhood streets that have been filmed by the Google camera vehicle are shown now in blue. Up comes street view. Don’t like what they show? You can contact them about your concerns. What does your old house in Phoenix look like now? Are they keeping the yard looking nice?
If you enter your name in the Google search box and place quotation marks around it you can find websites that mention you by name, or other people with YOUR name. Interesting to see how many of “you” there are in the US.
You can also put your name down under Google Images and see what comes up! In my example, up came book covers and people’s photos from websites that have quoted a poem or writing of mine.
Been mentioned on the Daily Courier lately? Look under Find It for classifications such as Archive, Photo Gallery, Sports, etc. If you want to submit a great photo this is where to go.
Keep up with the latest on Discussions and Widgets. Anyone download the “Boredom Button”? The Apple Store has items and prices, but also links to education, business, international stores, government and military, special deals, and click to talk to an Apple Specialist.
Appreciating Others
If you missed yesterday's PMUG meeting here's my handout:
Well, Mac users, what better use for your skills than to write something on the computer -- writing that can be in different fonts, different sizes, different layouts -- and today I want you to consider writing that expresses your appreciation for someone.
Your skills, abilities, and experiences can put you in a position to show appreciation to others. You can find words and even punctuation to assemble a writing that someone will be surprised to receive!
Birthdays, promotions, graduations, heading into new territory, going into the hospital, the university, the armed forces, etc. these are but a few opportunities for you to gather up words in a picturesque way. Got a color printer? Add photos or illustrations. Got only black ink? Buy some pretty paper at Staples or OfficeMax. You can find a variety of certificate paper, too. Consider: your printer might not handle metallic paper.
Here are some suggestions. Write something. Let it rest until tomorrow. Go at it again and see what improvements your clever brain has thought of over night.
Certificates
A poem, rhyming or not
Parodies
Old songs with new words
ABC list of the person’s great qualities
Achievements
75 reasons why you deserve a special birthday celebration. (I wrote 16 and repeated them!)
Bragging on your kids to your siblings
Bragging on your siblings to your kids
Encouragement that’s descriptive
Acrostic poems don’t have to rhyme, just start with a letter of the alphabet that spells something going down from the top line.
An acrostic from the middle of words lined up to describe this special person’s qualities
Declare an imaginary holiday to celebrate any special occasion
My niece argued a case before the court in Boston, and the video was put out by her college there. Yes, I could have just emailed, “good job, Teresa!” But why not make my compliment clear. Besides emailing her we sent CC to her mom and dad: “Don and I watched the Flip4Mac program that brought up the video from Teresa in court. We brought the picture up to full size on our big screen. Ed and Deb, you must be proud of Teresa and Andy for both going into law. You did a good job raising those two cute little kids. Teresa looks confident and well-prepared. She speaks clearly and carefully, making her points understandable. We enjoyed watching her.”
The emails went first, of course, but then a nice printed-out piece of paper went to brother Ed and his wife Deb —and Teresa— via the post office.
Pages makes it easy. Fonts make it fun. Here’s a couple of examples to nudge you into action. Click to enlarge this screen shot:
Explore what you can do with all those words you’re accumulating! Surprise someone!
Of course, save a copy on Mac. Make a folder for this writing and associated correspondence. You can drag an email to the folder. Do Command + “i” when you highlight the title of this new document. Put some key words at Spotlight Comments which will make this new writing easier to find next time.
So, 2, 4, 6, 8 who do you appreciate? Have you told this person recently? This is a good time to let Mac help you do a nice job of giving compliments!
Find Some Fun
If you missed today's PMUG meeting here's the handout.
Let’s spend some time relaxing and enjoying our Mac computers. See some interesting sites, then write something of your own. Share with friends and family!
Unusual days to celebrate, http://www.holidayinsights.com/moreholidays/january.htm
Unusual names of towns in the US, http://www.accuracyproject.org/towns.html
Quotations from the Famous & not so famous, http://www.great-quotes.com/
Historical events, birthdays of famous people, etc. http://www.scopesys.com/today/
Animated computer, http://www.bentbay.dk/how_your_computer_works.htm
Gadgets, http://www.thinkgeek.com/computing/usb-gadgets/
2,000 uses for WD-40, http://www.wd40.com/files/pdf/wd-40_2042538679.pdf
Links to imaginative inventors and “stuff,” http://www.uen.org/themepark/imagination/invent.shtml
All kinds of on-line dictionaries, http://www.freesearching.com/dictionary.htm
Cute animals, http://thedesigninspiration.com/articles/70-cutie-baby-animals-bring-your-a-good-mood/
Natural wonders, http://listverse.com/2008/01/03/top-15-amazing-natural-wonders/
10 unusual weather photos, http://listverse.com/2010/12/19/10-more-amazing-weather-phenomena/
Art, http://www.sharegoodstuffs.com/2011/08/famous-people-in-unusual-art-by-jason.html
YouTube - unusual recipes, http://www.womansday.com/food-recipes/food-drinks/a2019/8-dishes-inspired-by-tv-shows-112099/
Cars, trucks and motorcycles from car shows, museums, and collectors; photos and info, http://remarkablecars.blogspot.com/
Address Labels & Envelopes: How To
You’ve noticed the stores’ decor, your kids’ wish lists, and even your calendar. Yes, the December holidays are on the way! Surprise, surprise!Mac is ready to help. It’s easy, it’s logical, and it’s even fun! Let’s take a look at how to address all those cards you want to send to family and friends. Perhaps you have business connections and will send out some official Holiday Greetings to these people. Here’s a Few Articles & Videos Here’s an article with comments following. Here's several videos about printing labels and envelopes from Address Book. Look here for Avery addressing labels. You’ll note an extensive product list: sizes, colors, labels for various uses and for various types of printers. Also, note that Avery offers a free newsletter and free templates for work, home, school, and play. Take a look at this. I found Easter Bunny & Father’s Day templates, among others! Set Up A Group in Address Book Your Address Book is your helpful assistant. Click on it to open. You probably already have a nice list of friends and relatives. Click on the + under Group and make a new Group, “Christmas.” Go to one of your groups you’ve already set up and click on someone’s name and drag their V-card to the new group. They can be in different groups at the same time. You most likely already know to click on the + at the bottom of the Name list so you can add a new name to that group. Let’s experiment. Click on the name of the Group to highlight it. Go to the top menu on your screen and get File > Print. On the page that comes up you choose the printer you’ll be using, copies, labels. You can also print out the list on a regular sheet of paper. Under Mailing Labels you can choose to print directly to the envelope, labels, lists, and pocket address book. Under Layout > Page choose Avery or one of the other products there. Choose the Avery label number; for me it’s the 5160. That prints out a page of 30 address labels. You’ll see the measurements of the margins, number of rows and columns on the page, and the gutters. Note: do not run a page of mailing labels through the printer for the second time. Keep that printer happy! At the menu at the top go to Preferences and click General. Choose a font size from the Pop up menu. Do you want these printed out in alphabetical order or by zip codes? Specify. If you want to print the addresses on the envelopes instead of making labels then you can choose a font. By default it’s Lucida Grande -1. Click on Set and up comes your entire font listing, so you can make a choice there. Layout is where you choose the envelope size. Orientation lets you choose which way you’re going to feed the envelopes in to the printer. You’ll set it up for your own printer’s set up. Experiment and have fun.
Here’s an app to Print Envelopes
Here’s a handy-dandy app from Ambrosia called Easy Envelopes. ($9.99) Take a look here.
Want Someone to Do it For You? You can order personalized stamped envelopes from the USPS Postal Store: Print your own postage stamps on demand. Look here. They give you a postal scale; it calculates and prints the correct postage amount. You can get a 4-week trial offer. If you have an Intel-based Mac and use Windows installed or a PC emulator you can get even more features. It’s a FREE download. Here you can print postage stamps with your picture on it. Recently, my niece, Alisha, did this for her thank you notes, choosing a photo of her and her hubby, Joe. DYMO printable postage, no monthly fee, no commitment; it’s for PC and Mac. PRACTICAL. INTERESTING. MACINTOSH! This was today's handout at the November PMUG meeting. For handouts from earlier months look down the Labels list to Handout at PMUG. Click to bring up 22 short, fun handouts. If you have the new Lion OS there may be some variations to these directions. Try it out and let us know. # # #
Be Prepared!
Not just a Scout motto, but a good reminder to all of us, “Be Prepared.” Our main consideration today is be prepared by backing up what’s on your computer. Hopefully you’ve got an exterior drive that’s lit up, doing its job with Time Machine, as you’re writing on your computer. So what happens when the unexpected happens? What about an electric surge or malfunction of the transformer out there in the alley?
Surge protector strips might help. How about an APC Back-UPS device? Or, better yet, a whole-house surge protector from APS?
We experienced a problem just last week with the alley transformer. Four neighbors were also affected. Interesting what got fried and what didn’t. Good-bye to my dishwasher, microwave, fluorescent light in the laundry room, 3 radios, the doorbell, and a couple of surge protector strips. Thankfully, not hurt were the computers, printers, TV, and washer and dryer.
SOS to some knowledgeable guys from PMUG. “Would an additional backup device that’s only plugged in once a day to use, then unplugged, be a good idea?” was my query.
John Carter emailed, “For my iMac, I have a 500GB USB powered hard drive that is solely dedicated to being a fairly recent clone of my internal hard drive, and once I update the clone, it is put away in the closet. I only update it once every few months. I also have Time Machine backing up to a 1TB hard drive. If I should lose my internal drive — or the entire computer — I can boot up off the clone and restore from the Time Machine. I also have another 500GB USB powered hard drive that I back up my personal files to. This one gets updated fairly often and then is unplugged and put aside. Now, I have two machines, an iMac and a MacBook Pro, and they are pretty much a clone of each other. The MacBook Pro has its own Time Machine hard drive. So if one goes down, the other is brought up to date from the backup of the down machine and I’m no worse for wear. And since both machines have the same operating system and complete set of applications, I only need one bootable clone for both machines.
"Industry standard backup methods is to have one set of full backups onsite and another duplicate set of backups offsite. The onsite backups are incremental every day and the offsite backups are full backups once a week. The weekly backups are rotated every four weeks so that only four devices are needed for the weekly backups. One device is used for the daily incremental backups. These daily backups are accumulated on that one device until the end of the week when it becomes the full weekly backup. A duplicate is made of it and sent offsite. Every fourth week one of the weekly backups comes back from offsite and becomes the next daily incremental backup device. Once a year, or as often as the company’s policy dictates, the backup devices are replaced with new ones.”
John summarized, “You can never have too many backups. Choose what is critical to you and be very paranoid about it.”
Jim Hamm wrote, “I recently purchased a small external drive from Amazon, a Buffalo Technology MiniStation Stealth 500 GB USB 2.0 portable external Hard Drive HD-PCT500U2/B (black). It is very small, quiet and only $50. I’m quite pleased with it and would buy another one.”
David Passell went into detail, “I bought two My 500GB Passports about two (or three) weeks ago from Best Buy. One was specifically for Mac, the other for PC. I set up/partitioned my Passport for Mac as a clone for the Mac HD; I purchased the fully featured SuperDuper. The internal Mac HD was 120GB and was getting limited in free space. I created a sandbox, in a much smaller partition, on the passport from which I always start. I also have some items I save on a partition that is just "passport.” It works very well. if I disconnect it (while the Mac is off), the Mac will restart from its internal HD. When starting/restarting, hold down the OPTion key and select the drive or sandbox to start from. The System Preferences startup disk does not work.
"As for the PC Passport, I connected it to a Windows 7 Dell. it backed up the machine two ways. (1) I used the 'smart' software that came with the Passport and found it only backed up Data. I used the backup software that is part of Windows and it backed up (I think) the whole computer. I am really not very familiar with Windows and have difficulty telling where anything is, or what is running.
"As for writing to the PC Passport if I plug it into the Mac: I obtained Mac Fuse and NFTS 3G. That combination of 'other' system preferences allows transparent writing to the disk. Before installing those, I could only read from an NFTS-formatted drive. Formatting a drive to NTFS is another matter. It appears more involved. Several forums simply say find somebody with a Windows machine.
"I bought a Seagate Free Agent several weeks ago. It had a lot of movie promotional material on it; one movie I could watch free, and about 150GB of movies I would have to 'subscribe' to. It seemed clunky and I returned it.
"I purchased a WD My Book 3TB drive hoping to replace the 500GB that I have been using since 2008 for Time Machine. It was PC formatted but I repartitioned it for Mac OS extended Journaled it to use for Time Machine and other things. It was totally unsuitable. It would not automatically mount on Mac turnon. I reformatted it (on a PC) to NTFS, restored the software that was on it, and returned it for credit."
David’s recommendation: “As far as power surges are concerned, I strongly recommend putting a UPS (I've been using an APC for years) between your equipment and your power lines. I also installed a power surge protector right inside the main breaker box (keep one hand behind your back and wear rubber soled sneakers when you do this :). I also have a UPS between the power line and my VCRs and DVD recorder. That way recordings and timer settings are seldom lost except for very extended outages.
Jim wrote again to emphasize, “The most important thing about backing up is to do it. Another aspect that's important—and which I just recently did—is to have a bootable backup clone. A couple of programs to do this, and which are mentioned often in blogs, are Super Duper and Carbon Copy Cloner.”
Don got us started now, buying two APC Battery Backup units that each handle 6 outlets. But, that’s just the start, so the project continues . . .
Review the basics: A 5 minute video about Time Machine http://www.cultofmac.com/82299/how-to-easily-back-up-your-mac-with-time-machine-video-how-to/
A helpful article from Macworld on what and how to backup. http://www.macworld.com/article/156601/2011/01/what_how_backup.html
So, what do you think, and how can YOU be prepared? Are you backing up? Are your backups secure?
See you at Saturday's PMUG meeting!